How to Retrieve Archived Emails in Gmail.
Gmail has a nifty feature called Archive that lets you archive any email you don’t want to read. You can also delete this email, but what if you want to access it later? This is why the archive is the best solution when in doubt. Archiving emails is very easy on both desktop and mobile, but getting archived emails in Gmail can be tricky. It turns out there is no dedicated shortcut for the archive.
This has been an ongoing problem for a while. Since Gmail refuses to offer a solution that makes life easier, I found a support topic that sheds light. Let’s look at this in the best possible light.
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1. How to archive an email in Gmail
Select the emails you want to archive and click the down arrow folder to archive it. I wish Gmail had an equally easy way to find or recover archived emails.
If you’re using Gmail on your smartphone, just swipe right to archive it. This gesture will depend on your Gmail application settings. You can customize it to your liking. Open Settings and select Swipe Actions to edit.
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2. Look for archived emails in Gmail
I archived an email from CoinMarketCap to test these methods. When you archive an email, it is still on Gmail’s servers, and you can search directly for them if you know the subject line or content of the email.
In the example above, a simple search for an email sender will display all the emails I have ever received from them. This list will include emails that are archived, in your Inbox, or saved with any other shortcut. In the example below, the first email in the search results is what I have archived.
You can also search the letter by content, as I did, which narrows the results considerably. Google is known for its search prowess. After all, it’s bread and butter. The only question is how well you can use it.
Once you’ve found the zipped email you’re looking for, simply select it and click the Move to Inbox icon to move it to where it was. You can also mark it accordingly, as always.
All emails in this list that don’t have a label next to them are archived.
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3. Retrieve archived emails in the classification of all mail in Gmail
All Mail accurately describes the types of emails it contains. All. It doesn’t matter where your emails are stored or under what label, you can find them on the All Mail tab on the left. Scroll a little to find the option on the left sidebar. If you are using a smartphone, you will find it in the menu.
While this method works equally well, there is one problem. What if the email is really old? How far can you really scroll down and for how long? All mail is the best option for finding archived email in Gmail if it was recently archived. Like a few days ago, maybe even weeks. Anything longer can quickly become a routine. Much will also depend on the number of emails you receive daily.
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4. Search operators to retrieve archived emails in Gmail
As with Google Search, you can also use search operators in Gmail. You just need to come up with something that narrows the search result down to what you are looking for. Archival letters. Here is a list of all the search operators that work in Gmail.
Here is a search operator that should give the desired results.
has: nouserlabels -in: Sent -in: Chat -in: Draft -in: Inbox
What we are doing here is deleting all emails with labels, all emails that are saved in Sent Items, Inbox, Chat and Drafts folders, and then all that is left are emails. which are simply archived. Come on, try it.
You can see that the search results only contain emails that have been zipped with no labels on any of them. You may need to change the results depending on what you see. You may have to delete emails from a specific sender if you see a lot of them. The more results you can filter, the better your search results will be.
You can then move those emails back to your inbox or to your favorite shortcut. The aforementioned search operator will also work in mobile applications. This is called the exclusion process, where instead of searching for the emails you want to view, you will search for all emails and then delete the ones you don’t want to see. This should leave emails, in this case archived emails, visible.
Recover archived emails in Gmail
There are several ways to get archived emails in Gmail, and depending on your needs and the search results you see, you can use one or more of these methods. A combination of these three methods might work for you. Recently archived emails are easy to spot as you don’t have to scroll much to find them in search results. Search operators can further narrow down the results. Play around a bit to find the solution that works best for you.