The Zapier Email Parser: 3 Creative Ways to Use It.
Everyone wants to get into the zero mailboxes; after all, no one wants to be the guy who has 20,000 emails in their Gmail account, of which only the first 1,000 are viewed. With tools like Zapier and its built-in email analyzer, you can process your inbox instead of letting him get in your way.
Email Analyzer scans your inbox for specific keywords and then takes action based on how you programmed it. Simply link the built-in Zapier email analyzer to your account and you can sort and track information so you don’t have to.
1. Stay on top of bills
In today’s paperless world, most people are notified of upcoming payments via email. On the other hand, if you receive 300 emails a day, it can be difficult to keep track of everything. You can use an email parser to automatically track specific phrases and then alert you when you receive one that matches those phrases.
Go to https://parser.zapier.com and sign in. Then select “Create mailbox”. You will see an email address at the top of the screen, which is basically nonsense, but it looks like this for a specific reason. Send one of your invoices to this address.
When you forward an invoice email to the specified address, it will appear in the template field on the screen. Highlight the text for the parser to read. When you do, a popup will appear where you can give it a specific name.
After that, the parser will replace the selected text with the name in curly braces, as shown below:
Once you have set up the parser, you need to log into your email and automatically forward similar emails to the system. Works best if you have a separate parser for specific tasks; in this case, combing through the accounts of an energy company.
Set up a filter in your mailbox to automatically forward messages from the same address directly to the parser. Most invoices are sent from [email protected], making it easy to submit.
When everything is set up, you need to connect the Zapier email parser to another tool via Zap. In the case of invoices, an easy way to stay up to date is to link the data via SMS.
There are many other ways to use your email analyzer besides just keeping track of your bill payments.
2. Know when sales are happening
More retailers than ever before are using email as a way to communicate sales and discounts. If you subscribe to a lot of newsletters, you run the risk of missing out on one of these sales.
An easy way to get around this madness is to set up an email parser that automatically looks for discounts and sends you SMS about them.
For example, fans of GOG.com might want to be notified when a game is on sale. All you have to do is forward the sales newsletter to the analyzer and set up a custom notification. Emails don’t have to be the same format, but it’s better if the sender uses the same format every time.
This is what an ad looks like from GOG.com:
To set up notifications from the parser, you will need to select a discount and a name for the game, assigning different values to each. In the case of GOG newsletters, upon completion, it would look like this:
By assigning different names to each field, you can link them together when assigning values later. After setting up the parser, you can create a Zap to enter them into the Google Sheets page, or send them directly to your phone.
If you choose to enter sales on your Google Sheets page, you can also include a link to the sale itself to make it easier for you to find it. By sending them to your phone, you are reminded that you need to check your email later.
3. Never miss a call
While technology advances have given rise to the word “e-vite”, it’s not all bad – it is now easier than ever to send invitations to events and receive responses by email. The downside, of course, is that it’s very easy to miss one email out of hundreds.
Instead of hoping that you will catch the email, configure the parser to send you an SMS notification when you receive an invitation that requires RSVP. This isn’t much different from setting up sales or invoice notifications, especially if you’re replying through Google Calendar.
Provide the date, location, and trigger word that you know will appear in every invitation, such as “RSVP” or “Going?” Once you’ve done that, you can set up the parser to send you an SMS whenever you receive an invitation.
These are just three possible ways you can use the Zapier email parser to optimize the day to day aspects of your life and achieve zero inbox. The possibilities are only limited by your imagination. Many small business owners use an email analyzer to track leads, while others manage their receipts.
What creative possibilities are used for email parsers? Let us know in the comments below.